Thư Ký Giám Đốc

- Manage daily schedules, meetings, and business trips of the Director - Prepare documents, reports, presentations, and translations (if needed) - Act as liaison between the Director and internal/external stakeholders - Take meeting minutes, monitor follow-up actions, and coordinate with departments - Handle logistics, travel arrangements, and accommodations for the Director - Manage confidential information and classified documents securely - Draft or proofread official letters, speeches, or internal announcements in English and Vietnamese. -Assist in preparing internal newsletters, leadership updates, or communications from the Director’s office. - Flag sensitive issues, delays, or bottlenecks that may need the Director’s attention early. - Maintain a digital archive of the Director’s reports, decisions, and project updates in an organized and secured manner. - Coordinate with the IT/Admin team to manage access rights and ensure secure communication channels for top leadership. - Organize VIP receptions, board meetings, internal events, or press briefings with full protocol and logistics planning. - Prepare gift lists, protocol briefing notes, and background info for guests. - Handle Director’s personal scheduling (only if agreed upon), such as medical checkups, personal travel, etc., while maintaining professionalism. - Coordinate with family assistant if needed for seamless planning. - Assist in monitoring the budget for the Director’s office (stationery, travel, meeting expenses). - Help ensure internal policies and documentation compliance for Director’s office activities. - Act as point of contact during crisis/emergency when the Director is unavailable – ensure timely relaying of information. - Prepare basic contingency plans or emergency contacts list for the Director. - Support the Director in reviewing strategic reports (e.g., executive summaries, market news, board presentations). - Provide language translation and interpretation (English ↔ Vietnamese) during high-level meetings. - Track action items from the Director's meetings and ensure responsible parties complete them on time. - Prepare weekly/monthly summary reports on the status of key tasks, decisions, or departmental updates for the Director. - Act as a gatekeeper to help manage time and protect the Director from unnecessary distractions.